Privacy Policy

Effective May 13, 2019

The International Association of Oral and Maxillofacial Surgeons and the IAOMS Foundation (collectively “IAOMS”) is committed to respecting your privacy and protecting your Personal Data (defined below). This Privacy Policy describes how IAOMS collects, uses, and shares the Personal Data of all persons who use our services or products (“Users”).

If you have questions about IAOMS’s Privacy Policy or practices, or if you need to contact us about the information we collect about you, our contact information is at the end of this Privacy Policy.

 

Applicability & Eligibility

Applicability

Our Privacy Policy applies to information that IAOMS collects (i) on all IAOMS operated and controlled Websites, including http://www.iaoms.org (“Site”); (ii) through other platforms used in connection with the services and products we provide; and (iii) by telephone, email, text message, letter, or other methods of communication (collectively, the “Services”). When you use our Services, we collect information provided voluntarily as well as information collected automatically, as described in detail below. If Services are provided through another organization, that organization’s (not IAOMS’s) privacy policy will apply and be controlling. Please note that IAOMS is not responsible for the privacy policies of such other organizations or their collection, use, sharing or other processing of your personal or other information, and IAOMS hereby disclaims any liability or responsibility in connection therewith.

Before accessing, using, or interacting with the Services you should carefully review the terms and conditions of this Privacy Policy.

 

Eligibility To Use The Services

The Services are not directed to children under the age of 16. You may not use the Services if you are under the age of 16.

 

Information Collection & Use

IAOMS collects data about you and your use of the Services (“Personal Data”) through various means, including when you provide information to us such as when you join, sign up for a membership, make a donation, register for events and webinars, and when we automatically collect information about you when you access, use, or interact with the Services. We use this information for a variety of different reasons, including to improve the Services and to tailor the Services to you.

IAOMS processes Personal Data collected through the Services on the lawful basis of legitimate interests to provide the Services to you. Such processing is necessary for the purposes of the legitimate interests pursued by IAOMS or by our Service Providers (as defined below) related to the Services.

The types of information IAOMS may collect about you include:

 

Information You Provide to Us:

IAOMS Membership & Event Information: IAOMS collects certain Personal Data from you when you join the IAOMS or register for IAOMS events. “Personal Data” refers to information about you that may be used to identify you, such as your first name, last name, title, email address, phone number, mailing address, professional credentials, educational background, place of employment, professional affiliations, scope of practice, employer country, and age. IAOMS uses this information to register you for events, provide information about memberships and events, and administer your registrations with IAOMS. Please note that you may decline to share your Personal Data with us, in which case we may not be able provide you with certain aspects of our Services.

IAOMS Account Information: IAOMS may require you to register for an account (an “IAOMS Account”) in order to use certain Services. We do not require you to register to use all our Services. However, if you do register for Services offering an IAOMS Account, you will gain access to those areas and features of the Services that require registration. IAOMS will collect certain information about you in connection with your registration for your IAOMS Account, which may include Personal Data and other information such as a username, password, personal profile, pictures, your location, and information about your contacts. Some of your IAOMS Account information may be displayed publicly. You are not required to provide your Personal Data.  However, if you choose to withhold certain Personal Data, we may not be able to provide you with certain Services.

Payment Transaction Information: We may collect and store Personal Data related to purchases and donations made through use of the Services. You may provide certain information to complete payments via the Services, including your credit or debit card number, card expiration date, CVV code, and billing address (collectively, “Payment Information”), along with your name and billing, delivery and shipping address, to complete payment transactions through certain Services.

Please note IAOMS works with Service Providers to handle payment transactions. This information is handled for IAOMS by our Service Providers and occasionally by IAOMS. You are subject to the privacy policies and terms of use of our Service Providers, not those of IAOMS, when purchasing an IAOMS membership, shopping for IAOMS products, or making donations. Such policies and terms may differ from those of IAOMS for the IAOMS Services. You may wish to review the Service Providers’ privacy policies and terms of use before using their services.

Form Information: We may use online forms to request certain information from you in order to perform certain Services, such as your location to assist you in locating our products, or your contact information to assist with contacts or service requests. This information may include Personal Data.

Correspondence Information: If you sign up for a membership, attend a conference or event, email us, subscribe to our newsletters mailing lists, publications, or blogs or make a donation, we may keep your message, email address, and contact information to respond to your requests, provide the requested products or services, or provide notifications or other correspondence to you. If you do not want to receive email from us in the future, you may let us know by sending us an email or by writing to us at the address below. Please note requests to remove your email address from our lists may take some time to fulfill. We may also still contact you as needed to provide important announcements or notifications regarding products or services requested.

Support Information: You may provide information to us via a support request submitted through the Services. We will use this information to assist you with your support request and may maintain this information to assist you or other Users with support requests. Please do not submit any information to us via a support submission, including confidential or sensitive information, that you do not wish for IAOMS or our Service Providers to have access to or use in the future.

 

Information We Collect Automatically:

IAOMS has a legitimate interest in understanding how members, potential members, and other Users use its Services. A review of such use assists IAOMS in providing more relevant products and services; in designing our Websites to better suit our Users’ needs; in diagnosing problems with our server; in administering our Websites, analyzing trends, and tracking visitor movements; and in gathering broad demographic information that assists us in identifying visitor preferences. 

Cookies, Web Beacons, Links, And Other Tracking Technologies: IAOMS may keep track of how you use and interact with the Services through the use of cookies, web beacons, links, and other tracking technologies.  We do this to help analyze the use of and improve the Services. Through these technologies we may automatically collect information about your use of the Services and other online activities, including our email correspondences, third-party services, and apps, and certain online activities after you leave the Services. Link information is generally only analyzed on an aggregate basis. Such data may include analytics information, sites visited before visiting the Services, browser type, operating system, and tracking of your interactions with our content and emails. You have the option of setting your computer to disable cookies or to alert you when cookies are being used. If you choose to disable cookies, please be aware that some Services may not function properly.

Unique Identifiers: When you use or access the Services, we may access, collect, monitor, store on your device, and/or remotely store one or more "Unique Identifiers," such as a universally unique identifier (“UUID”). A Unique Identifier may remain on your device persistently, to help you log in faster and enhance your navigation through the Services. Some features of the Services may not function properly if use or availability of Unique Identifiers is impaired or disabled.

Log File Information: When you use our Services, we may receive log file information such as your IP address, browser type, access times, domain names operating system, the referring web page(s), pages visited, location, your mobile carrier, device information (including device and application IDs), search terms, and cookie information. We receive log file data when you interact with our Services, for example, when you visit our websites, sign into our Services, or interact with our email notifications. IAOMS uses log file data to provide, understand, and improve our Services, and to customize the content we show you. IAOMS may link this log file to other information IAOMS collects about you via the Services.

Public Information: IAOMS may also collect information about you from publicly available sources. Information you make publicly available in any public or open forum, such as on a social network, may be considered public information for the purposes of this Privacy Policy, and may be accessed and collected by IAOMS. Please be aware that any content or information you share with or provide to third parties using or related to your use of the Services is neither private, nor confidential. IAOMS is not responsible for any content or information you post or share with third parties.

 

Information Use

IAOMS uses the information that we collect to provide our services and products and to operate our business. We may use and store such information for legitimate and lawful business purposes, for example, in order to:

  • provide a service or product you requested;
  • secure your membership status;
  • fulfill your membership benefits;
  • analyze and evaluate member and prospective member needs and interests, and improve the member and prospective member experience;
  • notify you of IAOMS official business, news, activities, programs, events, meetings, conferences, services, products, and benefits;
  • send occasional email communications on behalf of vendors;
  • track event, meeting, and conference attendance;
  • track education related activities;
  • prepare invoices and process payments;
  • respond to communications and inquiries that you send to us;
  • promote the function, safety, and security of our services; and
  • for other legitimate and lawful business purposes.

For individuals located in the European Economic Area (EEA), we rely on multiple legal bases to collect, use, share, or otherwise process your personal data, including that:

  • you have given consent, which you may withdraw at any time;
  • it is necessary for us to perform a contract with you;
  • it is necessary for us to comply with legal obligations;
  • it is necessary for our or third-party legitimate interests;
  • it is necessary for us to perform a task in the public interest or for our official functions; and/or
  • it is necessary to protect someone’s life.

To the extent we rely on our legitimate interests as a legal basis to collect, use, share, or otherwise process your personal data, those interests include, for example: providing a product or service you requested; securing your membership status; fulfilling your membership benefits; analyzing and evaluating member and prospective member needs and interests, and improving the member and prospective member experience; notifying you of IAOMS official business, news, activities, programs, events, meetings, conferences, services, products, and benefits; sending occasional email communications on behalf of vendors; tracking event, meeting, and conference attendance; tracking education related activities; preparing invoices and processing payments; responding to communications and inquiries that you send to us; and promoting the function, safety, and security of our services.

 

Information Sharing

IAOMS Personnel: IAOMS’s personnel may have access to your information as needed to provide and operate the Services in the normal course of business. This includes information regarding your use and interaction with the Services.

Service Providers: IAOMS works with various organizations and individuals to help provide the Services to you ("Service Providers"), such as website and data hosting companies and companies providing analytics information, like Google Analytics. We may share your personal information with our Service Providers for the purpose of providing the Services. The information we share to our Service Providers may include both information you provide to us and information we collect about you, including Personal Data and information from data collection tools like cookies, web beacons, log files, Unique Identifiers, and location data. IAOMS takes reasonable steps to ensure that our Service Providers are obligated to reasonably protect your information on IAOMS’s behalf. If IAOMS becomes aware that a Service Provider is using or disclosing information improperly, we will take commercially reasonable steps to end or correct such improper use or disclosure.

Business Transactions: IAOMS may purchase other businesses or their assets, sell our business assets, or be involved in a bankruptcy, merger, acquisition, reorganization or sale of assets (a “Business Transaction”). Your information, including Personal Data, may be among assets sold or transferred as part of a Business Transaction.

Lawful Requests: We may be required to disclose User information pursuant to lawful requests, such as subpoenas or court orders, or in compliance with applicable laws. We generally do not disclose User information unless we have a good faith belief that an information request by law enforcement or private litigants meets applicable legal standards. We may share your information when we believe it is necessary to comply with applicable laws, to protect our interests or property, to prevent fraud or other illegal activity perpetrated through the Services or using the IAOMS name, or to protect the safety of any person. This may include sharing information with other companies, lawyers, agents, or government agencies. Nothing in this Privacy Policy is intended to limit any legal defenses or objections that you may have to a third party’s, including a government’s, request to disclose your information.

 

Your Rights and Choices Regarding Your Information

If you reside or otherwise find yourself in the European Economic Area (EEA), IAOMS is committed to processing your Personal Data lawfully and facilitating the exercise of your rights granted by the European data protection law. Specifically:

 

Your Rights

European data protection laws provide you certain rights regarding the protection of your data, including: 

  • the right to access - Upon request, IAOMS will confirm any processing of your Personal Data and, and provide you with a copy of that Personal Data in an acceptable machine-readable format;
  • the right to rectification - You have the right to have IAOMS correct any inaccurate Personal Data or to have IAOMS complete any incomplete Personal Data;
  • the right to erasure - You may ask the IAOMS to delete or remove your Personal Data and we will do so in some circumstances, such as where we no longer need it (we may not delete your data when other interests outweigh your right to deletion);
  • the right to restrict processing - You have the right to ask IAOMS to suppress the processing of your Personal Data but IAOMS may still store your Personal Data;
  • the right to object to processing - You have the right to object to your Personal Data used in the following manners: (a) processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling); (b) direct marketing (including profiling); and (c) processing for purposes of scientific/historical research and statistics;
  • the right to data portability - You have the right to obtain your Personal Data from us that you consented to give us or that is necessary to perform fulfillment of member benefits with you. We will give you your Personal Data in a structured, commonly used and machine-readable format;
  • the right to complaint to a supervisory authority -  You have the right to file a complaint with a supervisory authority, in particular in the European Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of Personal Data relating to you infringes upon your rights; and
  • the right to withdraw consent - We rely on your consent to process your Personal Data; you have the right to withdraw that consent at any time. This will not affect the lawfulness of processing based on your prior consent.

 

Access to the Information IAOMS Has Collected About You

IAOMS takes your privacy and the protection of your personal information seriously, and we will provide you with reasonable access to and control of the personal information that you have provided to us. You may request to update your personal information or to opt in to or opt out of any Service offerings at any time.

For individuals located in the EEA, you may have additional rights concerning your personal data, such as to access, obtain a copy of, correct, or delete that information or to withdraw your consent or object to the collection, use, sharing, or other processing of that information. To make any request with respect to your personal information, please contact IAOMS as set forth below in the “IAOMS Contact Information” section. 

 

Retention of the Information IAOMS Has Collected About You

IAOMS retains your personal information for as long as necessary to fulfill the purposes for which it was collected as set forth in this Privacy Policy, after which we will securely destroy or delete such personal information from our records to the extent feasible unless otherwise required by law. We will retain and use information as necessary to comply with legal obligations, resolve disputes, enforce agreements, and as otherwise set forth in this Privacy Policy. 

 

Do Not Track

IAOMS does not currently employ a process for automatically responding to “Do Not Track” (DNT) signals sent by web browsers, mobile devices, or other mechanisms. Per industry standards, third parties may be able to collect information, including Personal Data, about your online activities over time and across different websites or online services when you use Services. You may opt out of online behavioral ads at http://www.aboutads.info/choices/. You also may limit certain tracking by disabling cookies in your web browser.

 

Information Security

Security of Your Information

IAOMS takes reasonable efforts to secure and protect the privacy, accuracy, and reliability of your information and to protect it from loss, misuse, unauthorized access, disclosure, alteration and destruction. IAOMS implements security measures as we deem appropriate and consistent with industry standards. As no data security protocol is impenetrable, IAOMS cannot guarantee the security of our systems or databases, nor can we guarantee that personal information we collect about you will not be breached, intercepted, destroyed, accessed, or otherwise disclosed without authorization. Accordingly, any information you transfer to or from Services is provided at your own risk.

Please do your part to help us keep your information secure. You are responsible for maintaining the confidentiality of your password and IAOMS Account and are fully responsible for all activities that occur under your password or IAOMS Account. IAOMS specifically reserves the right to terminate your access to the Services and any contract you have with IAOMS related to the Services in the event it learns or suspects you have disclosed your IAOMS Account or password information to an unauthorized third party.

 

Additional Provisions Regarding the Services & Your Information

Transfer and Storage of Your Information

Please note information IAOMS collects about you may be transferred, processed and/or accessed by us in the United States, or another country where we, or our Service Providers operate. Please be aware Personal Data may be transferred to, and maintained on, computers located outside of your state or country where privacy laws may differ from and may not be as protective as those where you live. If you are located outside the United States and choose to allow us to collect information about you, please be aware that IAOMS may transfer your Personal Data to the United States and process and store it there.

If you are located in the European Economic Area ("EEA") or other regions with laws governing data collection and use that may differ from U.S. law, please note that we may transfer information to a country or jurisdiction that does not have the same data protection laws as your jurisdiction, as disclosed in this Privacy Policy. It may also be processed by staff operating outside the EEA who work for us or for one of Service Providers, also as disclosed.

To the extent that IAOMS may be deemed to have transferred personal data outside of the EEA, we rely on multiple legal bases for doing so. For individuals located in the EEA: (i) you consent to our use of your personal information in accordance with this Privacy Policy, including the transfer of your information across international boundaries to jurisdictions anywhere in the world as permitted by applicable law, when you provide your personal information; (ii) we will use the standard contractual data protection clauses adopted by the European Commission, which provide safeguards for the transfer of such data, in connection with the provision of certain services that involve such transfers; and (iii) we may obtain separate consent in connection with the provision of certain services that involve the transfer of personal data.

Website Hosting: IAOMS works with Potomac Digitek as its web hosting services provider. Potomac Digitek is located in Gaithersburg, Maryland and the Website is stored by Potomac Digitek in Gaithersburg, Maryland.  IAOMS shares your data with our website hosting services provider for the purposes of processing your data pursuant to your use of the Services.

Data Hosting: IAOMS works with YourMembership as its data hosting services provider. YourMembership is located in St. Petersburg, Florida, and IAOMS’s data is stored by YourMembership in St. Petersburg, Florida. IAOMS shares your data with our website hosting Service Provider for the purposes of processing your data pursuant to your use of the Services.

 

Safely Using IAOMS’s Services

Despite IAOMS’s safety and privacy controls, we cannot guarantee the Services are entirely free of illegal, offensive, pornographic, or otherwise inappropriate material, or that you will not encounter inappropriate or illegal conduct from other Users when using the Services. You can help IAOMS by notifying us of any unwelcome contact by contacting us using the information below. 

 

Changes to Our Privacy Policy

IAOMS may modify this Privacy Policy from time to time. The most current version of this Privacy Policy will govern our use of your information and will be located here. We may modify the Privacy Policy from time to time.

 

Contact IAOMS

If you have questions or concerns about this Privacy Policy or how we process Personal Data, or if you would like to exercise any of the legal rights set forth in this policy, please contact us at:

International Association of Oral and Maxillofacial Surgeons
8618 W. Catalpa Ave., Suite 1116
Chicago, IL 60656 USA
compliance@iaoms.org